PEOPLESOFT FINANCIALS

This course is targeted for implementation team members and is designed to provide a solid foundation for implementing PeopleSoft Financials for an organization. This course focuses on the flexibility that PeopleSoft Financials has to offer, and provides clients with a solid foundation on which to base their implementation decisions. This course covers information required to implement the PeopleSoft Financials system.

  • Course Contents :

INTRODUCTION TO PEOPLESOFT

  • 1. Navigating PeopleSoft Applications
    • Signing into PeopleSoft Applications
    • Identifying PeopleSoft Internet Application (PIA) components
    • Identifying Shortcut Keys
    • Personalizing Content and Layout
    • Adding Favorites
    • Retrieving Data
    • Using PeopleBooks
  • 2. Understanding System Structure
    • Explaining the PeopleSoft Internet Architecture
    • Discussing the Structure of PeopleSoft Tables and Relational Databases
    • Illustrating Effective Dating
  • 3. Defining Business Units and Set IDs
    • Identifying Types of PeopleSoft Tables
    • Describing Business Units
    • Explaining the Relationships of Business Units and Set IDs
  • 4. Using PeopleSoft Process Scheduler and Reporting Tools
    • Describing PeopleSoft Process Scheduler
    • Using the Process Monitor
    • Identifying Reporting Tools
    • Running Reports
    • Performing Queries
    • Submitting Reports Using PS/nVision
  • 5. Utilizing ChartFields
    • Explaining ChartFields
    • Identifying Delivered ChartFields
    • Configuring ChartFields

GENERAL LEDGER

  • 1. Creating the General Ledger Structure
    • Basic Elements of PeopleSoft General Ledger
    • Implementation Steps for PeopleSoft General Ledger
    • PeopleSoft General Ledger Table Structure
    • Establishing General Ledger Business Units
    • Applying General Ledger Tableset Sharing
  • 2. Setting Installation Options and Common Definitions
    • Setting Up Installation Options
    • Establishing User Preferences
    • Establishing Account Types
    • Creating Detail Calendars
    • Defining Business Calendars
    • Defining ChartFields and ChartField Values
  • 3. Planning and Creating PeopleSoft Trees
    • Defining the Significance of PeopleSoft Trees
    • Defining Tree Manager Terminology
    • Creating PeopleSoft Trees
    • Modifying Trees Using Tree Manager
  • 4. Preparing for Journal Processing
    • Defining Ledger Templates
    • Defining Ledgers and Ledger Groups
    • Associating Ledgers with a Business Unit
    • Maintaining Accounting Periods
    • Defining Journal Entry Templates
    • Defining Journal Sources, Classes and Speed Types
  • 5. Implementing ChartField Combination Editing
    • Defining ChartField Combination Edits
    • Link Combination Edits to Business Units
    • Building the Combination Edit Data Tables
    • Maintaining Combination Edits
    • Inquiring on Combination Edit Data
    • Describing the Journal Process Flow
    • Processing PeopleSoft General Ledger Data
    • Reviewing Journals and Determining their Status
    • Editing and Posting Journals
  • 6. Maximizing PeopleSoft General Ledger Processing
    • Automating Journals
    • Selecting a Statistical Method
    • Setting Up Suspense Error Handling
    • Analyzing Financial Information
  • 7. Processing General Ledger Data Importing Spreadsheet Journals
    • Preparing the Workbook for Journal Upload
    • Configuring the Spreadsheet
    • Creating the Workbook
    • Importing Spreadsheet Journals
  • 8. Performing Year End Close
    • Defining PeopleSoft Year End Close
    • Defining ChartField Value Sets
    • Defining Closing Rules
    • Processing PeopleSoft Year End Close
    • Running the Closing Trial Balance Report
    • Describing the Archiving Process
  • 9. Implementing Interunit and Intraunit Accounting
    • Selecting an Appropriate Interunit Approach
    • Defining Interunit and Intraunit Transactions
    • Performing Required Interunit and Intraunit Setup
    • Reconciling Interunit Activity
    • Unposting Interunit Journals
  • 10. Reporting Results with PS/nVision
    • Defining the PS/nVision Elements
    • Creating PS/nVision Layouts
    • Running PS/nVision Reports
  • 11. Implementing Documenting Sequencing for General Ledger
    • Defining Document Sequencing
    • Preparing for Document Sequencing
    • Processing Document Sequencing

PAYABLES

  • 1. Defining Core Tables
    • Setting Installation Options
    • Utilizing TableSets
    • Establishing User Preferences
    • Creating Locations
    • Identifying Currency Options
    • Defining ChartFields
    • Creating Accounting Entry Templates
    • Setting Up Sales and Use Tax Options
  • 2. Setting Up Payables Business Units
    • Identifying General Ledger Business Units
    • Viewing Commitment Control Options
    • Creating a Payables Definition
    • Modifying Payables Options
  • 3. Defining Banks
    • Identifying Common Banking Terms
    • Identifying the Basic Steps of Bank Setup
    • Defining Banks
    • Setting up Bank Branches
    • Defining External Accounts
  • 4. Setting up Payment Data
    • Entering Payment Terms
    • Setting up Additional Payment Data
  • 5. Adding Vendors
    • Explaining Vendors
    • Establishing Vendor Information
    • Adding Vendors
    • Explaining Vendor Conversations
    • Deactivating Vendors
  • 6. Entering Miscellaneous Data
    • Enabling Entry Events
    • Defining Landed Costs
  • 7. Processing Vouchers
    • Identifying Voucher Basics
    • Identifying Voucher Types
    • Manually Uploading Vouchers
    • Creating Quick Invoice Entries
    • Closing, Unposting and Deleting Vouchers
    • Updating Open Items
    • Correcting Voucher Errors
    • Approving Vouchers
  • 8. Utilizing Control Groups
    • Creating Control Groups
    • Deleting a Control Group
    • Running the Control Group Register
  • 9. Creating Voucher Contracts
    • Describing Voucher Contracts
    • Establishing Contract Set Controls
    • Defining Voucher Contracts
    • Closing Voucher Contracts
    • Processing Batch Vouchers
  • 10. Creating a Pay Cycle
    • Identifying Payment Creation Steps
    • Running the Pay Cycle
    • Viewing Payment References
    • Creating a Manual Positive Payment
    • Managing Trouble Shooting
    • Posting Payments
  • 11. Matching
    • Explaining Matching
    • Entering Match Rules and Tolerances
    • Creating Debit Memos
    • Viewing Matching Reports
  • 12. Creating and Managing Payments
    • Using Express Checks
    • Creating Manual Payments
    • Canceling Payments
    • Processing Escheated Payments
    • Processing Rescheduled Payments
    • Creating Drafts
  • 13. Running Batch Processes
    • Running Journal Generator
    • Viewing Open Liabilities
  • 14. Running Inquiries and Reports
    • Viewing PeopleSoft Payables Inquiries
    • Viewing Payables Metrics
    • Running Payables Reports

RECEIVABLES

  • 1. Describe PeopleSoft Enterprise Receivables 8.9
    • Implementing Receivables
    • Integrating with Other PeopleSoft Enterprise Products
  • 2. Establishing PeopleSoft Receivables Business Units
    • Establishing a PeopleSoft Receivables Business Unit
    • Defining SetIDs
    • Using Record Groups
  • 3. Defining Receivables Tables
    • Establishing Installation Options and User Preferences
    • Setting up Core Credit and Collection Options
    • Setting up Action Owners and Audit History
    • Setting Up Payment Terms
    • Setting Up Detail Calendars
    • Setting Up Receivables Options
  • 4. Setting Up Customers
    • Entering and Maintaining Customer Information
    • Modifying Customer Credit Profiles
    • Establishing Customer Contacts
  • 5. Defining Item Processing Tables
    • Setting Up Origin IDs
    • Setting Up Distribution Codes
    • Identifying System Functions
    • Identifying Entry Types and Entry Reasons
    • Establishing Item Entry Types
  • 6. Entering Items
    • Entering Items Online
    • Receiving External Pending Items
    • Performing the Receivable Update Process
  • 7. Managing Item and Customer Inquiries and Maintenance
    • Reviewing Item Information
    • Updating Item Details
    • Using Conversations
    • Researching Customer Accounts
  • 8. Defining Payment Processing
    • Setting Up Deposit Types
    • Defining Bank Account Information
    • Establishing Automatic Entry System Functions
  • 9. Entering Payments
    • Entering Regular Deposits
    • Entering Express Deposits
    • Processing Cash Drawer Receipts
    • Receiving Electronic Payments
    • Correcting Errors in Deposits
    • Journaling Payments Directly
  • 10. Managing Payment Worksheets
    • Building Payment Worksheets
    • Applying Payments Across Business Units
    • Analyzing Overpayments
    • Applying Underpayments
    • Inquiring on Payments Set to Post
    • Applying Payments to Items Using Multiple Currencies
    • Running the Journal Generator Process
    • Performing Payment Inquiries
  • 11. Using Payment Predictor
    • Constructing Payment Predictor Methods
    • Using the Payment Predictor Process
    • Analyzing Payment Predictor Reports
  • 12. Managing Item Maintenance
    • Using Maintenance Worksheets
    • Unposting a Payment
    • Using Transfer Worksheets
  • 13. Using the Automatic Maintenance Process
    • Setting Up Automatic Maintenance
    • Performing Automatic Maintenance
  • 14. Aging Receivables
    • Defining History Elements
    • Setting Up Aging Control Tables
    • Creating History Inquiries and Aging Requests
    • Generate Aging Reports
  • 15. Setting Up Exception and Collection Processing
    • Describing Exception and Collection Processing
    • Setting Up Actions and Action Templates
    • Setting Up Collection and Assessment Rules
  • 16. Using Credit, Collections, and Exceptions
    • Working with Actions
    • Obtaining D & B Information
  • 17. Generating Statements
    • Reviewing Customer and Item Information
    • Explaining the Correspondence Process
    • Creating Statements

EXPENSES

  • 1. Defining General Options
    • Defining Installation Options for Expenses
    • Setting Up Expenses Options
    • Setting Up Expenses Business Units
    • Defining DCAA Requirements (USA)
    • Identifying Common Data and Global Features
  • 2. Setting up Security and Approvals
    • Setting Up Expense Users and Permission Lists
    • Defining Approval and Audit Rules
    • Defining Approval Options
  • 3. Setting Up Expenses Structure
    • Defining Business Rules for Expenses
    • Setting Up Expense Management Functions
    • Setting Up Locations and Rates
    • Creating Expense Templates
  • 4. Setting Up Employee Data
    • Loading Employee Data
    • Maintaining Employee Profiles
  • 5. Processing Travel Authorizations
    • Creating Travel Authorization Templates
    • Creating Travel Authorizations
  • 6. Processing Expense Transactions
    • Modifying User Defaults
    • Processing Cash Advances
    • Preparing Cash Advances
    • Creating Time Reports
  • 7. Approving Expense Transactions
    • Describing Summary Approval Options
    • Performing Approvals and Audits
    • Modifying Approved Transactions
  • 8. Processing Payments
    • Describing the Expenses Payment Process
    • Staging Payments for Processing
    • Processing Payments in PeopleSoft Payables
    • Sending Payments to Payroll
    • Reviewing Payments
  • 9. Integrating with PeopleSoft Project Costing
    • Processing Project-related Expense Transactions
    • Sending Transactions to Project Costing
  • 10. Integrating with PeopleSoft General Ledger
    • Posting Liabilities and Payments
    • Examining Accounting Entries
    • Establishing Links with the General Ledger
    • Using the Journal Generator
    • Rolling Over Travel Authorization Encumbrances
  • 11. Managing Expense Transaction Exceptions
    • Canceling Expense Payments in Payables
    • Unposting Expense Reports
    • Modifying and Closing Cash Advances and Expense Reports
    • Creating Accounting Adjustments for Expense Reports
    • Reconciling Cash Advances
  • 12. Processing External Data
    • Describing External Expense Data
    • Reconciling Airline Tickets
    • Processing Imported Credit Card Data
    • Using Automated Teller Machine Data
    • Using Benchmark Data
  • 13. Examining and Archiving Expense Information
    • Running Expenses Queries
    • Running Reports
    • Archiving Expense Transactions

ASSET MANAGEMENT

  • 1. Business Process Overview
    • Defining the Asset Lifecycle Management (ALM) Solution
    • Describing the Asset Transaction Flow
    • Describing Asset Management System Integration
    • Describing the Implementation of Asset Management
    • Describing the Conversion Process for Asset Management
    • Navigating through Asset Management
  • 2. Defining General Options
    • Setting Up Installation Options
    • Defining User Preferences
    • Defining Locations, Calendars and ChartField Values
  • 3. Setting Up Asset Management
    • Creating Asset Books
    • Creating Business Units
    • Defining Open Periods
    • Setting Up Value Added Tax (VAT) Defaults
  • 4. Adding Assets
    • Describing the Methods for Adding Assets Online
    • Describing the Tables Used for Asset Management
    • Adding Assets Using Express Add
    • Adding Assets Using Basic Add
    • Identifying Hazardous Assets
  • 5. Managing Asset Insurance, Maintenance, Warranties and Repair
    • Tracking Asset Insurance
    • Defining and Tracking Asset Maintenance
    • Tracking Asset Maintenance Contracts
    • Creating and Applying Warranties
    • Reviewing Maintenance History
  • 6. Maintaining Leased Assets
    • Desribing Lease Types
    • Defining Lease Payment Schedules
    • Creating Leased Assets
    • Defining Step Leases
    • Generating Lease Reports
  • 7. Adjusting, Recategorizing and Transferring Assets
    • Adjusting Asset Information
    • Reviewing Asset Cost History
    • Recategorizing Assets
    • Transferring Assets Within and Between Business Units
    • Summarizing Cost Rows
  • 8. Retiring and Reinstating Assets
    • Retiring Assets Manually
    • Retiring Fully Depreciated Assets Automatically
    • Using the Disposal Worksheet to Retire Assets
    • Describing Retirement Integration with Other PeopleSoft Applications
    • Reinstating Assets
  • 9. Maintaining Parent and Child Assets
    • Adding Parent and Child Assets
    • Adjusting Parent and Child Assets
    • Recategorizing Parent and Child Assets
    • Performing Transfers of Parent and Child Assets
    • Retiring of Parent and Child Assets
    • Reviewing the Net Book Value of Parent-Child Assets
  • 10. Depreciating Assets
    • Describing How Asset Management Calculates Depreciation
    • Reviewing and Modifying Open Transactions
    • Performing the Depreciation Calculation Process
    • Recalculating Depreciation and Performing What-If Calculations
  • 11. Depreciating Assets France
    • Configuring and Depreciating Assets Using the Derogatory Method
    • Creating Accounting Entries for Derogatory Depreciation
    • Configuring and Reporting Business Tax
    • Revaluing Assets
    • Running Statutory Reports
  • 12. Depreciating Assets India
    • Describing Depreciation Processing for India
    • Processing Tax Depreciation for India
  • 13. Depreciating Assets Japan
    • Using Special and Increased Depreciation Methods
    • Using Advanced and Composite Depreciation
    • Setting Up Currency Rounding Options
    • Generating Local Tax Reports
    • Calculating Consumption Tax When Selling Retired Assets
  • 14. Maintaining Asset Book Information
    • Describing Asset Books and Required Information for Calculating Depreciation
    • Describing Remaining Value and Life-to-Date Depreciation Methods
    • Reviewing Changes Made to Asset Books
  • 15. Reporting and Charting Asset Information
    • Describing Asset Management Reporting Options
    • Generating Asset Management Reports
    • Generating Asset Charts
  • 16. Generating Asset Accounting Entries
    • Creating and Reviewing Accounting Entries
    • Closing Depreciation
    • Closing Asset Accounting Periods
    • Listing Common Month-End Processes
  • 17. Allocating Depreciation Expense
    • Describing Depreciation Allocation
    • Defining Transaction Groups
    • Creating Allocation Entries
  • 18. Integrating with PeopleSoft General Ledger
    • Defining the General Ledger to Accept Journal Entries
    • Defining the Link Between Asset Management and General Ledger
    • Running the Journal Generator Process
  • 19. Integrating Asset Management with Other Products
    • Integrating with PeopleSoft Purchasing and Payables
    • Using On-Demand Processing
    • Consolidating and Unitizing Assets
    • Integrating with PeopleSoft Project Costing
  • 20. Planning for Capital Asset Acquisitions
    • Describing Asset Budgeting and Capital Acquisition Planning
    • Defining Capital Acquisition Plans (CAP)
    • Link Assets to a CAP
    • Review and Adjust CAP information
  • 21. Performing Mass Changes to Assets
    • Defining and Running the Mass Change Process
    • Reviewing the Results of Mass Change
    • Running the Transaction Loader Process
  • 22. Final Course Activity
    • Defining the Various Control Tables Required to Perform Transactions
    • Calculating Depreciation on Open Transaction
    • Creating Accounting Entries and Running Depreciation Close
    • Running the Journal Generator Process
    • Reviewing Results

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